Stay Play Win

Framing the Problem

What is the problem you are trying to solve? Who does it affect?

The events industry faces a significant challenge with attendee no-shows - people who RSVP but fail to attend. This disrupts planning, inflates costs, and reduces networking opportunities. For event organisers, high no-show rates make it difficult to ensure accurate resource allocation, secure future funding, and deliver successful events.

Idea Explanation

What is your idea? How does it fix the problem?

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We added a countdown feature to creates a sense of urgency, motivating users to return daily. By incorporating a simple task for each day, users stay engaged and feel a sense of achievement. Users can be rewarded with various virtual or physical prize decided by the event organiser with the intention to build up the user's anticipation to the event. For example, with WIT hackathon, the organiser may want to reward a clue upon completion of a task at a random day during the countdown event. This daily interaction fosters routine, encourages participation, and enhances overall user retention and satisfaction on the platform.

Additionally, we added a "Members" tab on the website . This feature will allow users to create a profile and, when they join an event, a status indicator will show wether they are a part of a team or seeking a teammates. Creating an opportunity to foster connection with other attendees and add a leaderboard to the countdown challenge.

Implementation

How do all the pieces fit together? Does your frontend make requests to your backend? Where does your database fit in?

Frontend (User Interface):

We hope to add these steps once the design moves beyond Figma into development.

• Built using modern frameworks like React (or similar) to provide an interactive experience.

• Displays the countdown timer, challenge calendar, leaderboard, and user progress.

• Sends API requests to the backend to fetch challenge statuses and user points.

• Backend (Logic & Data Handling):

  • Manages game logic:

    • Unlocking challenges based on time.

    • Tracking task completion and calculating points.

  • Handles authentication to identify and update user progress.

  • Provides endpoints for the frontend to request challenge data and leaderboard stats.

• Database (Storage & Retrieval):

  • Stores user information (names, points, progress).

  • Logs challenge completions and timestamps.

  • Keeps RSVP data for the mystery prize draw.
    
    
    Example Data Flow:

    1. User logs in → Frontend requests their current challenge status from the backend.

    2. User completes a challenge → Frontend sends completion data to the backend.

    3. Backend updates the database → Points are recalculated.

    4. Updated leaderboard → Sent back to the frontend and displayed in real-time.

Challenges

What did you struggle with? How did you overcome it?

What did you struggle with?

Initially, we struggled with visualising the entire game structure and consolidating ideas from each team member. It was challenging to align different perspectives and bring all the components—like the countdown, challenges, leaderboard, and rewards—into a cohesive system.

How did you overcome it?

We tackled this by using a collaborative and iterative approach:

1. Problem Mapping with Post-it Notes – We identified the problem space by breaking down the core challenges and potential solutions. This helped us see the bigger picture and highlight areas that needed alignment.

2. Brainstorming & Ideation – We engaged in brainstorming sessions using techniques like Crazy 8 to rapidly generate diverse ideas. Each team member contributed sketches and concepts, fostering open collaboration.

3. User Journey Mapping in Figma – After gathering ideas, we used Figma to create user flow diagrams and visual prototypes. This allowed us to align on the user journey, ensuring a seamless experience from task completion to leaderboard tracking.

4. Team Collaboration – Regular feedback loops and open discussions helped us refine the design and functionality. This collaborative effort ensured everyone’s input was integrated while maintaining a clear vision for the game.

Accomplishments

What did you learn? What did you accomplish?

What did you learn?

• The Power of Visual Collaboration – Using tools like Post-it notes, Crazy 8, and Figma helped us break down complex ideas and turn them into a clear, shared vision.

• Effective Team Communication – We learned the importance of open collaboration and frequent feedback to align diverse ideas and keep everyone on the same page.

• User-Centred Design Thinking – By focusing on the user journey, we better understood how to design an engaging experience, from the countdown to the reward system.

• Iterative Problem-Solving – We discovered that working through challenges in small, iterative steps—from sketches to prototypes—allowed us to quickly test and improve our ideas.

What did you accomplish?

• A Unified Game System – We successfully consolidated ideas from each team member to create a cohesive countdown game that combines challenges, a leaderboard, and mystery perks.

• Interactive User Journey – We mapped out and visualised the user experience in Figma, making the game flow easy to follow and engage with.

• Seamless Collaboration Process – By using collaborative techniques and maintaining open communication, we streamlined decision-making and ensured everyone’s input was valued.

• Engaging & Dynamic Features – We built a system where users can earn points, track their progress, and unlock exclusive rewards, enhancing participation and excitement.

• Learning Experience - Some team members learned about new programs like Figma.

Next Steps

What are the next steps for your project? How can you improve it?

Building a space where users can showcase their event participation where they can share to the community tips and ideas. Accessing exclusive content or resources and facilitating network through public post.

This will create opportunity for the business to monetise their platform through:

1. Subscription Model (SaaS Licensing) Tiered Pricing - Basic, Pro & Enterprise
2. Pay-Per-Event Model
3. Sponsorship and Brand Partnerships
4. Transaction-Based Revenue (Reward Marketplace) Earn points, redeem rewards, purchase points to unlock premium rewards
5. Data and Analytics Monetisation
6. White-Label Solutions for Enterprise Clients